5 Best Event Planners in Edinburgh Who’ll Keep the Chaos Off Your Guest List
Maybe you’re planning a castle wedding, a corporate dinner, or something fancy enough to involve fine dining restaurants and a seating chart worthy of diplomacy?
A good planner keeps the chaos backstage where it belongs!
We rounded up the best event planners in Edinburgh for creative ideas, sharp organisation, and steady coordination. These are the teams to call when you want guests impressed, and your stress levels kept politely out of sight.
How much does it cost to hire an event planner in Edinburgh?
Hiring an event planner in Edinburgh can cost anywhere from £25 to £100 per hour for consultations and smaller planning jobs.
Full-service planning usually ranges from around £4,000 to £15,000+, depending on the size and complexity of the event.
Freelance planners typically charge £25–£82 per hour. Day-of or final-weeks coordination is usually around £1,000–£2,500.
For smaller celebrations, micro-weddings and parties under 50 guests generally cost £750–£2,000. These are often offered as flat-fee packages.
Mid-sized events usually fall between £4,000 and £7,000. Some planners instead charge around 10%–12% of the total event budget.
Large corporate functions and luxury events can cost £6,000–£15,000+. Fees may be calculated at around 12%–15% of the event budget, sometimes with a minimum spend.
1. Rosie Green Events
Service areas: Across the UK, from London to Scotland
Contact: 07922 615 755 | [email protected]
Hours: Monday–Friday: 9 AM–5 PM
Rosie Green Events is made for hosts who want the wow factor without personally chasing every supplier and spreadsheet. The team blends creative direction with detailed planning, making polished celebrations feel far more manageable.
Clients can choose full planning, partial support, or consultations depending on how hands-on they want to be. The portfolio spans weddings, private parties, and multi-day events, including celebrations at Scottish estates.
There’s a balance between refined styling and practical coordination. Timelines, suppliers, logistics, and guest flow are all handled with the same attention as the visual details.
One thing to keep in mind is that Rosie Green Events sits firmly in the luxury end of the market. It’s best suited to clients with room in the budget for a more premium, highly tailored planning service.
“Incredible breadth of knowledge”
Rosie was such a pleasure to work with for our wedding, incredible breadth of knowledge across suppliers and costings and was super adaptable to our vision and style. I felt completely relaxed in the days before our wedding knowing she was on site and taking charge, meaning I could fully enjoy the run-up and the big day. Would 100% recommend!
— Evie HORSELL | Google Review
“Look no further!”
If you’re looking for a wedding planner, look no further! Rosie is not only an incredibly organised, knowledgeable and professional planner, but she’s also an absolute babe. She’s like having a best friend by your side every step of the way who knows all the good tips and tricks. She listened to exactly what we wanted and helped us create the most magical day. She was invaluable in the run-up and even more so on the day. She made sure everything ran so smoothly, and we had many comments from guests on just how seamless the day was…
— Rosie Rowsell | Google Review
2. All Wrapped Up Events Management Ltd
Address: Unit 27, Fife Food & Business Centre, Faraday Road, Glenrothes
Contact: 07834 384402 | [email protected]
Hours: By appointment only
All Wrapped Up Events Management is a handy choice for couples who want planning and styling to play nicely together.
The team combines coordination with floristry, décor, stationery, and hire items, which can cut down on supplier juggling.
The practical and decorative sides of the wedding aren’t treated as separate worlds. Timelines, suppliers, styling, and venue details can all be managed with one overall vision.
Their support ranges from hourly consultancy to full wedding planning and on-the-day coordination.
Setup and clear-down can be handled too, making the service especially useful for couples who don’t fancy packing candles and centrepieces at midnight.
On the other hand, the business is strongly wedding-focused rather than geared towards corporate events.
Their workshop is also based in Glenrothes, so Edinburgh clients should factor in that this isn’t a city-centre planner.
“Their organisation was flawless”
I arranged for a chiavari chair hire from All Wrapped Up Events. Roni and her team were fabulous; their organisation was flawless. Roni communicated brilliantly, taking all the stress away in the run-up to the wedding. She coordinated with the venue to arrange drop-off and collection of the chairs. Everything went seamlessly, and the chairs looked fabulous, and we were genuinely so happy with how everything looked. We can’t thank the team enough and would enthusiastically recommend it to anyone looking for event decor.
— Kerry | Google Review
“Such a reassuring presence”
Roni, Cait and Tyla,
I honestly don’t know how to thank you all enough for everything you did for us in the lead-up to, and on, our wedding day.
Roni, thank you for making me feel so prepared, calm and excited in the run-up to the wedding. You were such a reassuring presence, and I’m so grateful for all the guidance and support you gave me along the way.
And to Roni and Cait, thank you so much for meeting us at the venue the day before and taking us through everything…
— Emily | Google Review
3. ADR Hospitality Group
Address: 312/3 Leith Walk
Contact: 07934 081 347 | [email protected]
Hours: Monday–Saturday: 9 AM–5 PM
ADR Hospitality Group is a handy pick if you’d rather keep dining, logistics, and guest arrangements from turning into three separate headaches.
Its Edinburgh base gives the team a useful foothold for coordinating celebrations and gatherings around the city. The wider group covers more than the basics, with ADR Dining handling private dinners and larger occasions.
Its destination-management work can even bring venue sourcing, itineraries, transport, activities, and food and drink into the same brief.
We like that hospitality sits at the centre of the service rather than being treated as an afterthought. That makes ADR especially appealing when the guest experience matters just as much as the schedule.
The catch is that weddings sit under the separate ADR Weddings sister brand. Couples may therefore be directed to that specialist arm instead.
“Made the event an unforgettable experience”
This past weekend has been the most wonderful weekend a person could ever dream of. I celebrated my wedding at Birkhill Castle in Scotland. Allister was the butler throughout the weekend. He displayed professionalism far beyond my expectations. He and his entire team made the event an unforgettable experience, being attentive to each and every detail, making everything flow and fall into place. They worked tirelessly, going virtually unnoticed. I have nothing but good words for them and my sincere gratitude. Thank you
— Gabriel Basterra | Google Review
“Our event manager and Master of Ceremonies”
We recently hired Alister as our event manager and Master of Ceremonies for our wedding in Perthshire. He was a gent and a delight – the day simply wouldn’t have been as enjoyable and stress-free without his involvement. He arrived early for the event and assumed responsibility for far more than we asked or expected. Would highly recommend for any wedding or similar event. Thank you again!
— Stuart White | Google Review
4. Scarlett & Bell
Address: 1 Leadervale Road
Contact: 07843 052323
Hours: Daily: 10 AM–6 PM
Scarlett & Bell is a smart choice for couples who like a clear plan more than a pile of half-finished spreadsheets.
Its phased approach breaks wedding prep into manageable stages, with a dedicated portal keeping budgets, timelines, and key details organised.
Full planning covers supplier sourcing, admin, logistics, and coordination on the day itself. Couples who want more control can choose Scarlett & Bell Simplified for tailored guidance, budget roadmaps, and curated supplier recommendations.
That service keeps things structured without making the process feel overly rigid. Seven-day opening hours are handy too when weekday schedules are already packed.
The downside is price, with full planning starting at £8,000. That puts Scarlett & Bell firmly in the premium bracket rather than the budget end of wedding planning.
“A dream come true”
Mercedes at Scarlett & Bell was a dream come true! She was incredibly patient, kind, organised, and creative. We came in knowing nothing about what it would take to plan a wedding with only a vague idea of what we wanted. She ended up guiding us expertly through the process and helped us orchestrate a wedding weekend that was truly personalised in every possible way! We did a 3-day wedding celebration with the ceremony on the last day, and Mercedes was with us every step of the way, from finding 5 food vendors, our venue, hair & makeup, …
— Maritza M. | Google Review
“Thrilled to get a Power Hour appointment”
I was recently introduced to Scarlett & Bell’s Director, Mercedes Williamson Duthie, and was thrilled to get a Power Hour appointment with her. By the end of the hour, I felt so empowered by all her great suggestions on venues and day-of-wedding flow – whereas previously I had been feeling so anxious about having my wedding abroad. I literally went around the rest of the day beaming and telling everyone I saw about how fabulous an appointment I had and showed them all the amazing venue options I now knew about…
— Carly Batts | Google Review
5. YourScene
Address: YourScene HQ, 1–3 South East Circus Place
Contact: 0131 558 8354 | [email protected]
Hours: Monday–Friday: 9 AM–5:30 PM
YourScene is a strong choice when your event needs brains behind the curtain as much as polish out front.
Its in-house technical team covers AV, staging, lighting, set design, and live production alongside the wider creative brief.
The portfolio stretches across corporate conferences, brand activations, private celebrations, and hybrid events. Keeping both the creative and technical sides under one roof can make a complicated production feel far less scattered.
Sustainability is another standout, with carbon measurement, reporting, and event certification available where needed. That gives organisations a practical way to track the environmental side of a big event.
The trade-off is that YourScene is built for events with a serious production element. If your brief is mainly venue booking and basic coordination, you may be paying for more technical capability than the job actually calls for.
“Team of event professionals”
I have employed YOURgb events on more than one occasion and would thoroughly recommend Gilly and her team of event professionals. They are very thorough in their approach and bring an experienced confidence in their delivery. They are also a pleasure to work with and great fun too. Gordon The Rugby Partnership Edinburgh 7s Festival
— Gordon Hood | Google Review
“Phenomenal set of innovative event strategies”
YOURgb EVENTS offers a phenomenal set of innovative event strategies that are implemented exceptionally well by its engaging and vibrant set of specialised professionals. From the likes of ‘The Famous Grouse House’ to more specifically tailored corporate events, the groups versatility and passion ensures that it can deliver high-quality offerings across a variety of different industries. Having engaged directly in a variety of its projects myself, I can assure others that the personal service and attention to detail provided is first-class.
— Matt Nimbley | Google Review